4 Ways To Make Your Multilingual Customer Service And Technical Support Worth it

Author: Customer Support Editor

Updated on August 1, 2023 | 8:13 am

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Having trouble with your Multilingual Customer Service and Technical Support? Maybe you are doing it wrong!

Customer service is second to none and is at the heart of any successful organization. Your consumers demand quick replies 24 hours a day, seven days a week. 

According to Harvard Business Review research, reacting fast invokes customers to spend more in the future.

Furthermore, your communication must transcend linguistic boundaries when working with international consumers. Speaking to consumers in their native language may help you develop trust at all buying cycle phases, including after-sales assistance.

But some businesses are doing it wrong.

Do these things to help you assess if you are utilizing your Multilingual Customer Service And Technical Support to its peak potential.


How to Utilize Your Call Center Services

tips on how to utilize call center services; picture of woman holding pen and notebook

You have to get your money’s worth with your services. So you must do it right or else it will be a disaster.

Moreover, here are some ways you can make your Technical and Multilingual Services right:


1. Hire native speakers to work as customer service representatives.

It is not enough that they are very technical; they must also know how to speak.

Bilingual Call Center representatives are frequently the face of your organization. Customers will converse with your support crew more than any other department in your company. 

Customers might soon get irritated and feel let down if those discussions are riddled with misunderstanding. This necessitates the use of native speakers for customer support.

Tone, language, and cultural etiquette are all equally essential in cross-cultural communication. Local speakers can connect with consumers more comfortably in their chosen language and understand regional cultural standards, such as the duration of a phone conversation or how individuals like to be addressed.

Utilizing a multichannel customer support service will also help you immensely.


2. Establish cross-cultural best practices

You’ll need to lay out some ground rules. Prepare communication standards so your staff and translators may resort to them while communicating in diverse cultural situations. 

Create a specific guideline by documenting language and cultural standards. In the US, for example, your service agents or Chabot may welcome consumers by their first name, but this is considered impolite in Japan. 

Customers should be addressed by their last name followed by the suffix -san when speaking to a Japanese audience. To minimize misinterpretation, you should also utilize clear, succinct wording.


3. Take Detailed, Useful Ticket Notes On Each Interaction

Call center agents do not need to write a book about each customer, but keeping detailed, precise notes that help understand issues, their unique situation, the proposed solution, and the final result can be invaluable both for following common problems and for assisting customers who repeatedly reach out with similar problems can be priceless. 

Technical customer service software solutions make tracking tickets and maintaining superior customer information easier.


4. Teach Agents How to Gauge The Customer’s Technical Level

Using intuition and cues from the conversation or email, try to determine the customer’s level of technical experience to determine the best way to assist them. If a consumer is not technically minded, what appears to be a straightforward remedy may turn out to be far more complicated. 

Alternatively, a customer with a higher level of technical competence may be able to communicate more effectively and obtain the solution they seek by speaking with an agent who has more specific knowledge on the subject.


What are the best technical and multilingual call center services in the Philippines?

We are Customer Support Philippines, one of the premier customer call centers in the Philippines, catering to large-scale enterprises and small and medium businesses (SMBs) engaged in manufacturing, consumer electronics, technology, and consumer electronics. We serve organizations from all over the world.

We have a decade of top-notch customer service experience and expertise tucked under our belt, and we operate in a 600-seat capacity office in Metro Manila, Philippines.

Contact us now and experience stellar customer service.

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